Subcontract P.I.’s Responsibilities for INBRE Reporting and Annual Assessment

July 16, 2004 The IDeA Networks of Biomedical Research Excellence (INBRE) Grant was awarded to the state of Idaho by the National Institutes of Health (NIH) and the National Center for Research Resources (NCRR).  One condition of the INBRE grant is the submission of a very detailed annual progress report to NIH and NCRR.  The extensive information required by NIH and NCRR for the annual progress report is all encompassing and requires specific information, ranging from individual participants to campus wide data from all participating institutions.  In order to complete the annual progress report to NIH/NCRR, we will require each institution to submit a detailed annual progress report to the administrative INBRE office at the University of Idaho.  Below you will find a list of questions you may expect to see on the annual progress report for your institution.

While reviewing the information below, please keep in mind:

	Although the information we are requesting may seem extensive, please know that we are only requesting the information that NIH requires us to provide in the annual progress report.  NIH uses this information to justify the National INBRE Program to the U.S. Congress.
	The information requested is for one project period/budget period or one year of the grant usually from May 1st – April 30th.
	As the subproject P.I. you are responsible for coordinating all assessment data related to INBRE funded research.  This includes disseminating reporting information and assuring all INBRE funded researchers (faculty, students, and staff) submit required information timely, accurately, and in the requested format.
	Expect to see a request for this information sometime between October and December each year.
	All data will be submitted on-line through the INBRE on-line assessment database.
	Please keep in mind that all information listed below is subject to change.  The examples below are based on the information NIH has requested us to report in the past.  It is possible that NIH may choose to change the information they require us to report.  Should NIH change the information they require from us, we will alter questions we ask of you accordingly.
	The information provided below is only an example.  Detailed reporting requirements, definitions, and instructions will be provided at annual assessment time.

Example of Institutional Data Required for Annual Progress Report to NIH/NCRR

(All data is for one project period/budget period)

	Submit a list of all faculty, staff, and students at your institution who are associated with INBRE in any way. (paid or not)
	Narrative overview of accomplishments of INBRE at your institution the assessment period.
	Annual overview of all core facilities and equipment and submission of user logs upon request. [User logs will be collected biannually.]
	Submission of two or more research success stories involving faculty and/or student research.
	Submit a list of all Junior Investigators for the entire reporting period.*
			Which ones have reached independent status?*  List names, research project grant* number or method related to reaching independent status.
			List of faculty still Junior Investigators at reporting at the period end.
			Did any choose to leave the program? If so why?
	For each student program funded by or associated with INBRE we must report to following:
			Name of program.
			Type of activity.
			Institution hoisting activity.
			How were students recruited?
			How were underrepresented minority student recruited?
			No. of student who applied for activity.
			No. of students enrolled in activity.
			No. of students who completed activity.
			No. of students who left before completing activity.
	All faculty, staff, and students associated with or funded by BRIN/INBRE will be surveyed annually for the life of INBRE and longer should NIH/NCRR requires us to do so.

Other information:

·        Be aware that you must provide documentation for all Human Subjects and Animal Use.  You must submit all documentation to the INBRE office.  Even if you are exempt….we need an exemption letter from your IRB.  Failure to obtain written pre-approval for all research involving Human Subjects or Animal Use will result in non-reimbursement of those expenses.  This includes pre-approval on any new protocols or changes in animal use mid project.  This is a requirement of NIH.  Even if you have approval through another agency you must be re-approved through NIH. 

·        Notify us immediately regarding changes in staffing.

Definition of terms:

·        *Junior Investigator is (1) an individual who does not have or has not previously had an external, peer-reviewed Research Project Grant (RPG) or Program Project Grant (PPG) from either a Federal or non-Federal source that names that investigator as the PI or (2) an established investigator who is making a significant change to his/her career.

·        *Independent Status - the PI and External Advisory Committee (EAC) can determine that a junior investigator has achieved independent status either by receipt of an RPG or PPG and/or through an indication that independence has been achieved through the acquisition of sufficient skills and knowledge.

·        *Research Project Grants (RPG) and Program Project Grants (PPG) include the following: RPGs:  R01, R34, R35, R37, R41, R42, R43, R44, U01, U19, U43, U44 PPGs: P01, P42.